Thanks for sharing your process. I've been trying to think of efficient way of doing this.
Sent from my T-Mobile 4G LTE Device
-------- Original message -------- From: "A Hinds via bivio.com" <user*28730700001@bivio.com> Date:02/22/2016 15:07 (GMT-08:00) To: club_cafe@bivio.com Cc: Subject: Re: [club_cafe] Tax form question
I'm our club's longtime treasurer. I do not and have never stored anybody's SS# in bivio or anywhere else online. Maybe I'm paranoid, but I figure if the SS#'s aren't there, it's harder (maybe almost impossible) for thieves to steal them. If you have a good PDF program that will redact (or erase) the SS#s (and you're not paranoid like me!), follow Ira's suggestions. Otherwise, here's what I do...
When we're ready to prepare the club's federal and state tax returns, since I don't store SS#'s online, I manually enter the members' SS#'s, run the bivio program, and print the returns I'm going to submit. I then manually delete all the members' SS# from bivio. After that, I save an electronic copy of the federal return (which now has no SS#'s). From this "clean" file, I extract the individual K-1's and email them to the club partners.
I admit that this is more work than just storing the SS#'s online--you have to be especially careful to enter the SS#'s correctly--and I'm probably giving you far more information than you care to have.
From: "Gee, Norman" <Norman.Gee@LC.CA.GOV> To: "club_cafe@bivio.com" <club_cafe@bivio.com> Sent: Monday, February 22, 2016 1:01 PM Subject: [club_cafe] Tax form question
Is it possible to generate a set of forms without the SSN that I can email to the individual members and later generate the same set to mail to the IRS and CA FTB?
pbkirk on
We also have not entered the SSN into bivio. I hand write them in on the copies going to IRS. Each individual prints their own K1 off of bivio
I'm our club's longtime treasurer. I do not and have never stored anybody's SS# in bivio or anywhere else online. Maybe I'm paranoid, but I figure if the SS#'s aren't there, it's harder (maybe almost impossible) for thieves to steal them. If you have a good PDF program that will redact (or erase) the SS#s (and you're not paranoid like me!), follow Ira's suggestions. Otherwise, here's what I do...
When we're ready to prepare the club's federal and state tax returns, since I don't store SS#'s online, I manually enter the members' SS#'s, run the bivio program, and print the returns I'm going to submit. I then manually delete all the members' SS# from bivio. After that, I save an electronic copy of the federal return (which now has no SS#'s). From this "clean" file, I extract the individual K-1's and email them to the club partners.
I admit that this is more work than just storing the SS#'s online--you have to be especially careful to enter the SS#'s correctly--and I'm probably giving you far more information than you care to have.
Is it possible to generate a set of forms without the SSN that I can email to the individual members and later generate the same set to mail to the IRS and CA FTB?
ira smilovitz on
Just realize that if you make a mistake entering an SSN or forget to include it, you are facing a penalty of $260/K-1 with an error. You can read about bivio's security practices and policy here: https://www.bivio.com/bp/Safe_And_Private.
I'm our club's longtime treasurer. I do not and have never stored anybody's SS# in bivio or anywhere else online. Maybe I'm paranoid, but I figure if the SS#'s aren't there, it's harder (maybe almost impossible) for thieves to steal them. If you have a good PDF program that will redact (or erase) the SS#s (and you're not paranoid like me!), follow Ira's suggestions. Otherwise, here's what I do...
When we're ready to prepare the club's federal and state tax returns, since I don't store SS#'s online, I manually enter the members' SS#'s, run the bivio program, and print the returns I'm going to submit. I then manually delete all the members' SS# from bivio. After that, I save an electronic copy of the federal return (which now has no SS#'s). From this "clean" file, I extract the individual K-1's and email them to the club partners.
I admit that this is more work than just storing the SS#'s online--you have to be especially careful to enter the SS#'s correctly--and I'm probably giving you far more information than you care to have.
Is it possible to generate a set of forms without the SSN that I can email to the individual members and later generate the same set to mail to the IRS and CA FTB?
jednotakid on
To put the SS numbers on the forms sent to the iIRS with Bivio? We have 30 members
this could take a whole half hour. Wow this is a lot of work?? No way are we going to put those numbers on line.
when the largest companies in America have been hacked. No way is Bivio going to assure us there site is secure.
From: "ira smilovitz" <ira.smilovitz@gmail.com> To: "club cafe" <club_cafe@bivio.com> Sent: Monday, February 22, 2016 7:59:46 PM Subject: Re: [club_cafe] Tax form question
Just realize that if you make a mistake entering an SSN or forget to include it, you are facing a penalty of $260/K-1 with an error. You can read about bivio's security practices and policy here: https://www.bivio.com/bp/Safe_And_Private.
I'm our club's longtime treasurer. I do not and have never stored anybody's SS# in bivio or anywhere else online. Maybe I'm paranoid, but I figure if the SS#'s aren't there, it's harder (maybe almost impossible) for thieves to steal them. If you have a good PDF program that will redact (or erase) the SS#s (and you're not paranoid like me!), follow Ira's suggestions. Otherwise, here's what I do...
When we're ready to prepare the club's federal and state tax returns, since I don't store SS#'s online, I manually enter the members' SS#'s, run the bivio program, and print the returns I'm going to submit. I then manually delete all the members' SS# from bivio. After that, I save an electronic copy of the federal return (which now has no SS#'s). From this "clean" file, I extract the individual K-1's and email them to the club partners.
I admit that this is more work than just storing the SS#'s online--you have to be especially careful to enter the SS#'s correctly--and I'm probably giving you far more information than you care to have.
Is it possible to generate a set of forms without the SSN that I can email to the individual members and later generate the same set to mail to the IRS and CA FTB?