| Club officers can import a club's iCLUBcentral® Club Accounting data directly into bivio with this
easy and reliable three step process.
Before importing, the club's treasurer must Export the club's data
from iCLUBcentral® Club Accounting. This is done by starting iCLUBcentral® Club Accounting
and going to Utilities > Export and saving the export file
on a floppy disk or some other convenient and easy to locate place on
your computers hard drive. Once complete, you may close the
iCLUBcentral® Club Accounting
program.
Note: It is important you run the iCLUBcentral® Club Accounting audit function before
importing. bivio's auditing is automatic, but it cannot reconcile
unaudited iCLUBcentral® Club Accounting data files.
Next, in preparation to Import that data into bivio an officer of your
club must go to club's area in bivio, click on Administration >
Tools > Import iCLUBcentral® Club Accounting. A page will open confirming
that you desire to have all existing accounting transactions cleared
from bivio's computers. Click on OK. Note: This action will result
in all of your club's transactions and unlisted investments being
deleted from bivio's computers.
And finally, the Import Process consists of up to three steps:
Importing ICLUBcentral Accounting(tm)
- This step imports the data file from your computer
into the bivio database. You will be asked to identify the location of the
file exported from iCLUBcentral® Club Accounting. This file is named NCADATA.DAT.
Also during this step, you may identify specific member information to import
or exclude from your Club Accounting files, including address, phone,
and/or Social Security Number. If imported, Social Security Numbers are
only viewable by club officers and by the person to which they belong.
The officers and bivio use this information to generate correct tax forms.
If any or all of the above mentioned member data is excluded from your
club's database, the club tax returns will be produced minus this
required information. bivio will include a warning message when
creating your club tax return indicating which information is missing.
The club will then be required to manually add this missing information
to the club's tax return.
Identify Listed Investments
-
This step is only necessary if our software cannot automatically match the
ticker symbols listed in your database to those listed in bivio's
pricing database.
If unable to automatically match all ticker symbols, you are given the
chance to
attempt to manually match your investments to those tickers in bivio's pricing
database. If unable to create a match, the
investments will remain unlisted
and you will have
to enter future valuations explicitly.
Bring Members Online
- This last step allows you to invite your
members to
your bivio club. If this is a re-import, the last step will probably be
skipped.
Our software automatically reconciles your current online members with
those in
your imported data.
Note: Club's desiring to run parallel books using both
iCLUBcentral® Club Accounting and
bivio may re-import their data as often as they like.
Note: Splits, mergers, and spin-offs
that have cash in lieu entries and member withdrawals cannot be edited.
Such transactions will not have an Edit Action next
to them and will have to be deleted and reentered.
Related help topics:
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