| Investment Transactions allow a club officer to enter transactions related to a
club investment. Buying, selling, the receipt of dividends, mergers,
spin-offs, and stock splits are examples of Investment Transactions.
You'll find these functions on your
Investment Summary and your
Investment Detail pages.
Here's the complete list of transactions:
Bought -
When a club purchases a new investment the purchase transaction
must be entered by clicking on the Bought icon at the top of
the Investment Summary or by clicking on the Bought Stock shortcut found
on the clubs Administration > Overview page. The
Record Purchase
page will have you
enter the ticker for the investment you just purchased. If you don't
remember the ticker, enter part of the name and click on
Symbol Lookup.
If it isn't found and you are sure about the spelling, it
isn't listed in our database. Use the
New Unlisted
button to
enter the investment in your club's private area of our database.
Enter the Transaction Date, the cash Account from which
the funds were withdrawn to fund the purchase, the Principal
exclusive of any commissions or fees, the number of Shares
purchased, the broker's Commission charge for the purchase
and any appropriate remarks.
When a club purchases additional shares of an investment that
it already owns the purchase transaction must be entered by clicking
on the Bought icon at the top of the Investment Detail for that
given investment, the Bought icon at the top of the Investment Summary,
or by clicking on the Bought Stock shortcut found on the clubs
Administration > Overview page. Enter the
Transaction Date,
the cash
Account from which the funds were withdrawn to fund the
purchase, the Principal which is the total cost exclusive
of any commissions or fees,
the number of Shares purchased, the broker's Commission
charge for the purchase and any appropriate remarks.
Note: Most costs directly associated with the purchases of investments
should be treated as and entered into bivio as a commission. In a few
situations, as in the case of a Dividend Reinvestment Plan, the IRS
specifies that you can deduct any service charge subtracted from your
cash dividends before the dividends are used to buy more shares of
stock. In this case, such a service charge should be entered into
bivio as a Service Fee.
Sold -
To record the sale of shares of an investment an officer must click on
the Sold icon on the top of the Investment Detail page for that
investment, the Sold icon at the top of the Investment Summary, or by
clicking on the Sold Stock shortcut found on the clubs Administration >
Overview page. . Enter the Transaction Date, the cash
Account from which the funds were deposited, the Gross Amount
before a reduction for any commissions or fees, the number of
Shares sold, any broker's Commission charge
associated with the sale, and any appropriate remarks.
If the number of shares sold is less that the total number of shares
held by the club, and if the investment was purchased in multiple
lots, then the officer may select the lot or lots from which these
shares were sold. If no selection of lots is made, bivio will
default to First In, First Out (FIFO). If the officer manually
selects lots in a manner other than FIFO, the officer should insure that
it has done so in accordence with the appropriate provisions in the IRS
tax code as defined in IRS Publication #550 - Investment Income and
Expenses (Including Capital Gains and Losses).
Income -
To record Investment Income an officer must click on the Income
icon on the top of the Investment Detail page for that investment,the
Income icon at the top of the Investment Summary, or by clicking on the
Stock Dividend shortcut found on the clubs Administration > Overview page.
Enter the date of the transaction, the Account where the
funds were deposited, the Amount of any Investment Income
paid to your club in the form of Dividends, Interest,
Capital Gains Distributions, Return of Capital,
and any appropriate remarks. Enter Foreign Taxes paid
by the company from your gross dividends. These foreign taxes
are treated as both additional dividend income
and an expense in the year paid.
Reinvest -
To record the automatic reinvestment of investment income, such as
dividends reinvested as part of a Dividend Reinvestment Plan
(DRIP), an officer must click on the Reinvest icon on the
top of the Investment Detail page for that investment or the
Reinvest icon at the top of the Investment Summary. Enter the
Transaction Date, the Distribution Type such as
Dividends, Interest,the Return of Capital,
and Capital Gains Distributions, the Gross Distribution
amount prior to any deductions for commissions or fees, The number of
Shares purchased, any Commission
associated with this transaction and any appropriate remarks.
Stock Split -
To record a Stock Split or a Stock Dividend of shares in the same
company an officer must click on the Stock Split icon on the
top of the Investment Detail page for that investment or the
Stock Split icon at the top of the Investment Summary. Enter the
Transaction Date
of the Stock Split, the Split Ratio if known,
and any appropriate remarks. If the split ratio is unknown, simply enter
the number of shares that your club held after the split, including
fractional shares even if you received cash in lieu of those fractional
shares, in the first field and enter the number of shares your club held
before the split in the second field. If you received cash in lieu
of fractional shares, enter the amount of Cash Received
in lieu of those fractional shares and the Account that
money was deposited into.
Merger -
To record the merger of company in your portfolio with another
company an officer must click on the Merger icon on the
top of the Investment Detail page for that investment or the
Merger icon at the top of the Investment Summary. Enter the
Ticker of the acquiring company, the Transaction Date,
the number of shares issued by the acquiring company, including
fractional shares even if you received cash in lieu of those fractional
shares, and any appropriate remarks. If you received cash in lieu
of fractional shares, enter the amount of Cash Received
in lieu of those fractional shares and the Account that
money was deposited into.
Spin-off -
To record the spin-off of company in your portfolio with another
company an officer must click on the Spinoff icon on the
top of the Investment Detail page for that investment or the
Spinoff icon at the top of the Investment Summary. Enter the
Ticker of the newly spun-off company, the Transaction
Date, the number of shares issued for the spun-off company,
including fractional shares even if received cash in lieu of those
fractional shares, the Remaining Basis Percentage of the parent
company, and any applicable notes. If you received cash in lieu
of fractional shares, enter the amount of Cash Received
in lieu of those fractional shares and the Account that
money was deposited into.
Note: The Remaining Basis Fraction, expressed as a percentage, is often
provided to you in documentation about the spin-off from the companies.
If not, the Remaining Basis Fraction may be calculated using the
following formula or by clicking on Calculate. Clicking on
calculate will take you to the Investment Basis Calculator that
will perform these calculations for you.
# of post spin-off shares of parent x post spin-off price of parent = A
# of post spin-off shares of spin-off x post spin-off price of spin-off = B
A /(A + B)x 100 = Remaining Basis Fraction
Charges -
In some cases, particularly with some Dividend Reinvestment Plans, a
company will pay commissions and charges associated with your
investment for you or on your behalf. The IRS treats those Company
Paid Charges as additional dividend income to you and the company
will include those amounts on your 1099-DIV at the end of the year.
To enter these company paid charges into bivio an officer must click
on the Charges icon on the top of the Investment Detail page
for that investment or the Charges icon at the top of the Investment
Summary. Enter the Date that the charges were
paid, the Amount of any charges paid in the clubs behalf, and
any appropriate remark.
Note: There are three types of transactions on bivio:
Account Transactions,
Investment Transactions,
and
Member Transactions.
Make sure you select the appropriate transaction type.
For example, if a member makes a payment into the club, you use the
Member Detail page.
Or, if a you receive interest on an account, you use the
Account Detail page.
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