1. Call the meeting to order on time.
Call for checks. (These should be written out prior to the Call to
Introduction of guests & members (when applicable, handled by President)
Call for Special Orders (urgent issues which must be handled immediately, i.e.
member withdrawing, death or illness of member, etc.)
2. President calls for Secretaryís report.
Secretary states when and where the minutes were made available.
The President says: "If no one objects, we will accept the minutes as posted."
(A member may dispute by raising his/her hand to obtain the floor.)
3. President calls for Treasurerís report.
The Treasurer gives a brief review of the bank and/or broker account activities.
4. President to call for non-stock-related business:
a) Unfinished Business is provided by the Secretary and presented by the President. This is not an open call. Each item should result in a motion.
b) New Business is an open call, and each member must obtain the floor.
c) Place of next meeting. Given by the president.
5. Vice President to call for stock reports. The VP chairs this
Starting in alphabetical order, by stock, the VP will call on each stock watcher.
Only the stock watcher will have the floor. No discussion at this time.
The stock watcher will give the information required by the monthly report format. The VP has the right to limit the amount of time of the speaker. (If other stocks are to be presented, they must be on the agenda, in advance, and itís the responsibility of the member to coordinate with the VP to get it on the schedule.)
6. The President to call for open discussion on all stock reports.
This will be an open forum. Itís important to stay on topic and be respectful of others. At any time, the President can return this segment to formal protocol.
Under formal protocol, the President would select a stock that received a buy or sell recommendation and open it for discussion. Every member has a right to raise their hand and be chosen to have the floor. No hands are to be raised until the speaker yields the floor. The President has the right to limit the time of a speaker, limit the number of speakers, call for a motion, or suspend the motion and move onto the next stock. Every member has the right to question anything they donít understand before a motion put to a vote by saying "I donít understand the motion."
7. The President to call for motion to buy or sell securities
Each stock should have its own motion.
Each motion should have a showing of hands in favor and opposed.
8. Education Segment:
Formal protocol not recognized. Members are asked to stay on topic, and be respectful of others.
9. Review of assignments from all segments of the meeting.
The President should call on the Secretary to present assignments.
The President should ask if anything is missing from the Secretaryís list of assignments. Members may add missing information, after they obtain the floor.
10. Adjourn meeting: This should occur on time.
(NOTE: The president has the authority, based on the relevance and importance of the issues presented by the members for the agenda, to change the order of the above items.