When you have an existing club and you switch your accounting to bivio, you may either enter the club's complete
transaction history or you can use a Switchover Date. If you use a Switchover Date, you'll be entering summary information for your clubs history and then only be entering transactions that have occurred from the switchover date forward.
- When should a club use a Switchover Date?
If your club has a multiple years of historical data and you have not been using another club accounting program, entering all your prior year transactions into bivio can be a time-consuming process. By using a Switchover Date, you save the effort of entering more data than is necessary.
Your historical data will be summarized into opening balances for your club and member accounts and for any investments that you still hold as of the switchover date. You'll enter the information on Opening Balances forms. Detailed instructions for that process can be found under
Editing Opening Balances .
Note: If your club has used iCLUBcentral(R) Club Accounting in the past, it's easy to
import that data into bivio, rather than entering it by hand or using a Switchover Date.
- When should a club enter all historical transactions?
There are advantages to not using a Switchover Date. If you input your complete transaction history on bivio, you will be able to generate club performance reports that go back to the time you began your club. If your club does not have many years of complicated data, entering its complete transaction history is something you might like to consider.
- What should you choose as a Switchover Date?
You should choose a January 1 switchover date. If you keep your entire current years transactions in bivio, you will be able to use bivio to prepare your current year taxes.
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